(Next Meeting: March 9, 2010)

 

Meeting was held at RHS Band room and was called to order at 7:00 pm by Stephen Rakonza, band booster president.

Attendees: Stephen Rakonza, Lori Rakonza, Amanda Cote, Becky Munsell, Janet Berg, Andy Robertson, Julie Turner, and Joanie Chinn

Welcome

Stephen Rakonza welcomed everyone. Minutes from the previous meeting were reviewed. Lori Rakonza motioned to accept the minutes as written, Joanie Chinn seconded the motion, and the minutes were passed as written. Minutes are posted on the band booster website (http://teamsite.rakonza.com/RedmondBand/Boosters.aspx). Students are also encouraged to check the website regularly for information.

Treasurer’s Report

Pegeen Nelson was unable to attend but a copy of the budget was passed out for review. Lori Rakonza motioned to accept the budget, Janet Berg seconded the motion.

Band Director’s Report

Mr. Robertson reported that the pep band performances have gone VERY well this year. The kids seem to be enjoying the music and supporting the basketball teams.

Upcoming Events:

The Wind Ensemble will be attending the Central Washington Band Festival in Ellensburg on Friday, March 5^th.

Mr. Robertson has asked for volunteers to play at the Redmond Farmer’s Market on May 1st. Because of the size of the venue, this needs to be a small group of students.

Seventeen members of the Jazz Band will be attending the Washington State Music Educators conference, February 12 -15. The conference is entitled, ‘Sowing the Seeds’. The Jazz Band was chosen to play for a clinic, ‘It doesn’t Sound Bad but it Could Sound Better’.

 

 

 

Mr. Robertson named Music Educator of the Year!

Mr. Robertson was named ‘Music Educator of the Year’ by the Northlake Music Educators Association. Music educators in the 22 regions of Northlake bestowed this honor on Mr. Robertson for his exceptional teaching.

Band President’s Report

The band president was unable to attend this meeting. No report was presented.

Committee Reports

Concert Programs

Everyone agreed that the program for the winter concerts looked GREAT.

Ad Sales

Stephen reminded everyone – please thank local businesses who have advertised in our programs! Among many businesses, Redmond Floral has been very supportive.

Brown Bear Car Wash

An unsuccessful attempt was made to sell car wash tickets at the January 29th basketball game. Apparently the band boosters were competing with the cheerleaders who were also selling car wash tickets. The boosters were only able to sell a couple license plate frames. Unsold car wash tickets will be returned to Brown Bear.

Fruit Sales

Becky Munsell reported that fruit sales went VERY well. Unloading and sorting fruit was completed in record time due to the great participation from both students and parents.

The grand totals were: 215 boxes of oranges and 125 boxes of grapefruit. Over 100 pounds of fruit was donated to the Hopelink food bank. Preliminary numbers indicate that students will earn approximately $8/box.

Scholarships

Janet Berg reported that the scholarship program will kickoff on March 8th. Applications will be due on April 19th. Winners will be announced at the final concert on May 26th. The band boosters will award three $700 scholarships. In the past Redmond Floral has provided flowers for the presentations.

 

Tailgating

The tailgates went very well. Kids really enjoyed the last tailgate on January 29th. The Basketball boosters generously provided pizza. Band boosters supplied drinks and desserts. The original budget for the tailgates was $800. After the final tailgate, there is approximately $124 remaining.

Raffle

There are two concerts remaining. Julie Turner mentioned that the boosters need more donations. Raffled items have included: Coho Certificates, Chipolte Certificates, Smile Boxes, and Brown Bear Car Wash tickets.

Garlic Jim’s

Garlic Jim’s fundraiser will begin on February 17th. John and Stephanie Miller will coordinate this.

Cell Phones

The Band Boosters are collecting used cell phones. Joanie Chinn will coordinate sending in these phones for cash.

Dine Out Night

The second ‘Dine Out’ funder raiser will be scheduled with Red Robin on March 29th.

New Business

Meeting schedule for 2009/2010 March 9th, April 13th, and May 11th.

Washington Music Educators

Mr. Robertson mentioned that students auditioning for the All-State Band pay a $10 audition fee. If the school joins the Washington Music Educators Association (WMEA) as an associate member these audition fees are waived. The annual fee is $145 which could be divided between the band, orchestra, and choir. After a brief discussion, the band boosters approved spending $48.50 (1/3 of the $145 fee) to join the WMEA and to add this as an annual expense to the budget.

Spring Trip

Stephen stated that the cost for the spring band trip will likely be $180 - $200. Mr. Robertson reported that there are currently 83 band, 27 choir, and 25 orchestra students signed up. The trip is scheduled for May 14 -15th.

 

Bowling

Mr. Robertson will discuss this with the band council.

New Band Booster Website

Stephen Rakonza is researching ideas for a place to host the band booster website.

He’s identified several possibilities.

Senior Program

Amanda Cote presented the idea producing a special program for the final concert that highlights the accomplishments of the graduating seniors. Mr. Robertson mentioned that Inglemoor High School does something similar.

Julie Turner motioned to adjourn the meeting. Lori Rakonza seconded the motion.

The meeting was adjourned at 7:55. Thank you!

Next meeting: March 9, 2010! See you there.

 

(Next Meeting: February 9, 2010)

Meeting was held at RHS Band room and was called to order at 7:07 pm by Stephen Rakonza, band booster president.

Attendees: Stephen Rakonza, Chelsea Rakonza (student representative), Lori Rakonza, Amanda Cote, Pegeen Nelson, Joanie Chinn, Becky Munsell, Janet Berg, Andy Robertson, Lindsay Ellason, Stephanie Miller, Paige Norman, Laci Castro (Band President), Besetat Tafesse (student representative), Ben Chao (student representative), Dede Wren, Allyn Higashi, and Diane Durant

Welcome

Stephen Rakonza welcomed everyone. Minutes from the previous meeting were reviewed. Joanie Chinn motioned to accept the minutes as written, Paige Norman seconded the motion, and the minutes were passed as written. Attendees were also directed to the band booster website where minutes are posted for review. http://teamsite.rakonza.com/RedmondBand/Handouts.aspx. Students are also encouraged to check the website regularly for information.

Treasurer’s Report

Pegeen Nelson passed out a copy of the budget report to date. Compared to last year’s results, income from gift wrapping at Borders was more than expected ($911.13). However, there was quite a bit of variation between groups – the timeslot seemed to be an important factor for success.

Food Service – Student Earnings

Pegeen has been exchanging emails with the food service to coordinate paying non-band kids for hours worked. There are 2 or 3 choir kids and 1 orchestra kid who are working in the food service. Pegeen has volunteered to track these earnings and write a check to the associated organization. The group asked about how students designate an organization (band or otherwise). Pegeen reported that when signing in for work band kids indicate ‘band’ or ‘-‘. She’s asked that non-band students designate ‘choir’ or ‘orchestra’. Before the Disneyland trip next year, this should be resolved. If a larger number of non-band kids choose to participate, managing the various accounts could become a significant effort for Pegeen.

Mr. Robertson mentioned that the option to work in the food service is available to all students. Typically kids hear about the opportunity by word-of-mouth.

 

Julie Turner motioned to approve the Treasurer’s report as written. Joanie Chinn seconded the motion. Motion accepted.

Band Director’s Report

Mr. Robertson apologized for missing last month’s meeting. He was very ill. Winter concerts were very successful. The Jazz Band/Orchestra concert was very well received. Mr. Robertson thanked Wendy Rice for making a skirt for one of the members.

Pep band has also been going very well. Kids are enjoying the music and supporting the basketball teams.

Seventeen members of the Jazz Band will be attending the Washington State Music Educators conference, February 12 -15. The conference is entitled, ‘Sowing the Seeds’. The Jazz Band was chosen to play for a clinic, ‘It doesn’t Sound Bad but it Could Sound Better’.

The Redmond ‘Marching Band’ has been asked to play at the Redmond Market on May 1 ^st .  Mr. Robertson mentioned to the organizers that Redmond doesn’t have a ‘Marching Band’ but could provide 10-20 kids. He’ll ask kids to sign up for this event.

Mr. Robertson reported that he’ll have a student teacher (Arne Phillips) until approximately mid-March. In high school Mr. Phillips, played trumpet and was a drum major. He’ll be working with both the band and choir.

Using funds from the band boosters, major repairs were made to a band tenor sax. Cost of the repairs was $793. The 2009/2010 band booster’s budget allocates $1000 for instrument repair/purchase.

Band President’s Report

Laci Casto reported that the bands (both wind ensemble and concert band) have separated into ensemble groups of 5 musicians or fewer. Each group had an opportunity to choose music which will be performed during finals week. Mr. Robertson stated that kids will be evaluated based on musical decisions and interpersonal dynamics. He noted that as a musician it’s important to be able to play as a group and to manage different personalities.

Solo ensemble is scheduled for February 6th at Lake Washington High School. Redmond High School will have approximately 12 soloists and4-6 ensembles participating.

 

Committee Reports

Concert Programs

Everyone agreed that the program for the winter concerts looked GREAT. Joanie Chin reported that people seemed to enjoy the word searches.

Ad Sales

Stephen reminded everyone – please thank local businesses who have advertised in our programs! Thinking ahead to next year, Paige suggested the band start soliciting advertisement earlier - maybe May or June?

Brown Bear Car Wash

The group decided to sell remaining car wash tickets at the January 29th basketball game. Scarves and license plates will also be included in this sales effort. Mr. Robertson volunteered to notify the school about these plans.

Fruit Sales

Becky Munsell reported that fruit sales have been going well. With the exception of only a small few, students have turned in order sheets and money. So far she has orders for 101 boxes of oranges and 64 boxes of grapefruit. Students who sold fruit must be at Redmond High School at 8:00 am, January 30th to help unload and to sort fruit.

Scholarships

Janet Berg reported that she’ll start recruiting members in February.

Tailgating

The tailgate on December 18th went very well. There will be a last tailgate before the January 29th games. Budget looks good. Boosters will set up the tailgate in the cafeteria. Students will be released between 7:00/7:15 for the tailgate. Mr. Robertson will reserve the cafeteria.

Raffle

The raffle has been very well received this year. Raffled items have included: Coho Certificates, Chipolte Certificates, Smile Boxes, and Brown Bear Car Wash tickets. Donated items are always encouraged.

 

Garlic Jim’s

Diane Durant reported that the boosters have 350 tickets left from last year’s efforts. John Miller will coordinate this fund raiser towards the end of February.

Cell Phones

The Band Boosters are collecting used cell phones. Laci reported that Mr. Town has a box of cell phones that he’s waiting to recycle (his class collected them last year). She’ll ask him to donate these to the band. Dede Wren brought a large box of cell phones for her previous business. Joanie Chinn will coordinate sending in these phones for cash.

Dine Out Night

The first ‘Dine Out’ funder raiser occurred at Ruby’s on December 14th. Paige Norman reported that Ruby’s was VERY easy to work with. The band raised $225.17.

New Business

Meeting schedule for 2009/2010 February 6th, March 9th, April 13th, and May 11th.

Spring Trip

Stephen stated that the cost for the spring band trip will likely be $180 - $200. Mr. Robertson reported that the band trip coincides with the Agatha Christie play. Some kids who participate in both band and drama may not go on the trip.

Band Wish List

The group discussed with Mr. Robertson the possibility of establishing a band ‘wish list’. It was noted that graduating seniors may want to purchase items for the band.

Bowling

Scheduling of a bowling event was tabled until the next meeting.

Julie Turner motioned to adjourn the meeting. Joanie Chinn seconded the motion.

The meeting was adjourned at 8:10. Thank you!

Next meeting: February 9, 2010 but don’t forget fruit delivery is January 30th!

 

(Next Meeting: January 12, 2010)

Meeting was held at RHS Band room and was called to order at 7:05 pm by Stephen Rakonza, band booster president.

Attendees: Stephen Rakonza, Chelsea Rakonza (student representative), Lori Rakonza, Amanda Cote, Pegeen Nelson, Sue Sage, Joanie Chinn, Becky Munsell, and Janet Berg.

Welcome

Stephen Rakonza welcomed everyone. Minutes from the previous meeting were reviewed. Joanie Chinn motioned to accept the minutes as written, Pegeen Nelson seconded the motion, and the minutes were passed as written. Attendees were also directed to the band booster website where minutes are posted for review. (http://teamsite.rakonza.com/RedmondBand/Boosters.aspx). Students are also encouraged to check the website regularly for information.

President’s Report

Stephen Rakonza proposed moving the Band Director’s report to the front page of the website. The group felt that this was a good idea. Chelsea mentioned that many band students are unaware of this resource.

Treasurer’s Report

Pegeen Nelson reported that this year’s budget includes $600 for raffle sales. So far, the raffles seem to be doing well.

Similarly to last month’s meeting, Pegeen brought up the question of non-band members (orchestra or choir members?) working for the food service. She mentioned that arrangements need to be made for transferring earned funds to these students. One girl has apparently earned over $450. The option to earn money through food service has historically been available to band members. The group generally felt that this should continue to be available only for band members – especially next year as kids earn money for the Disneyland trip.

Joanie Chinn motioned to approve the Treasurer’s report. Lori Rakonza seconded the motion. Motion accepted.

Band Director’s Report

Mr. Robertson was unable to attend this month’s meeting. Chelsea Rakonza reported that Basketball season will start tonight. The band has been working on holiday music for the upcoming concert.

Beserat Tafesse and Ben Choa were selected as Drum Majors.

Band President’s Report

Laci Casto was unable to attend this meeting.

Committee Reports

Concert Programs

Joanie Chin reported that we will likely exceed the program budget for the year. With more advertisements, the program has grown in size – hence higher copying and material costs. Recent program had a typo in the Rotary Club advertisement – "Out Motto" rather than "Our Motto". This will be corrected in the next program.

Ad Sales

No update.

Brown Bear Car Wash

No update.

Fruit Sales

Becky Munsell reported that fruit prices are increasing – Grapefruit $21/box and Orange $21/box. With the increasing prices, we should look into additional options for next year (see new business). This year kids can expect $6-7/box profit depending on administrative costs. Fruit sales will run December 10, 2009 – January 10, 2010 with delivery on January 30, 2010.

Scholarships

As expected at this time of the school year, Janet Berg reported that the committee hasn’t started yet.

Tailgating

It was suggested that the Band Boosters sponsor one tailgate for the Basketball season. There is budget available to cover these costs. A simple menu of hot dogs, chips and cookies was proposed. Lori will check with Mr. Robertson to schedule a time – possibly in January.

Raffle

The raffle has been very well received this year.

Garlic Jim’s

This fund raiser will begin in February.

Cell Phones

The Band Boosters are collecting used cell phones. Depending on the type of phone the boosters can earn up to $2.00/phone.

Border’s Gift Wrap

Lori reported that kids have been signing up for the gift wrapping. Border’s has indicted that the location will be moved closer to the front of the store. Lori’s hopeful that this will go better than last year.

Dine Out Night

The first ‘Dine Out’ funder raiser is scheduled for December 14^{th at Ruby’s.}

New Business

Meeting schedule for 2009/2010January 12th, February 6th, March 9th, April 13th, and May 11th.

Band Fruit

The company that supplies fruit suggested a couple additional items for next year’s sale. Becky described a few of these including small tabletop Christmas trees or Satsuma oranges. She noted that the band may be able to realize a higher profit margin with these products. It was agreed that people expect the band to sell fruit and that many ‘wait’ for it. We don’t want to lose the product recognition. However, adding Satsuma oranges as an option may be worth considering.

Spring Trip

Stephen stated that the cost for the spring band trip will likely be $180 - $200.

Facebook?

The possibility of establishing a Facebook page or Twitter account was discussed. No decisions were made.

Student-Run Car Wash

Joanie proposed organizing a student-run car wash for the spring.

Bowling

Mr. Robertson would like to make bowling an annual event for the band. The cost is approximately $20/student. The band boosters will investigate scheduling this before one of the spring semester LEAP days.

Lori Rakonza motioned to adjourn the meeting. Joanie Chinn seconded the motion.

The meeting was adjourned at 7:55. Thank you!

 

 

(Next Meeting: December 1, 2009)

Meeting was held at RHS Band room and was called to order at 7:05 pm by Stephen Rakonza, band booster president.

Attendees: Stephen Rakonza, Chelsea Rakonza (student representative), Amanda Cote, Pegeen Nelson, Allyn Higashi, Laci Casto (band president) Ben Chao (student representative), Dede Wren, Paige Norman, Joanie Chinn, Lynelle Allen, Stephanie Miller, Becky Munsell, Janet Berg, Julie Turner, Diane Durant, and Andy Robertson.

Welcome

Stephen Rakonza welcomed everyone. Minutes from the previous meeting were review. Acceptance of the minutes as written was motioned, seconded, and passed. Attendees were also directed to the band booster website where minutes are posted for review. (http://teamsite.rakonza.com/RedmondBand/Boosters.aspx ). Students are also encouraged to check the website regularly for information.

President’s Report

Stephen Rakonza proposed changing the website to include excerpts from Mr. Robertson’s monthly report. The group felt that this was a good idea. Stephen also asked about adding more recent photographs to the website. Apparently the photographs currently on the website are very old. Mr. Robertson mentioned that clearance would be required for any students recognizable in the photographs. Group shots with no recognizable students could potentially be posted without clearance. Stephen will look into getting some photographs. Please send him an email if you have potential photographs.

Treasurer’s Report

Pegeen Nelson reported that ad sales were doing very well this year but donations are lower than hoped. Through the corporate matching program, the band boosters have received $60.92 from Costco.

The group agreed to add a line item to the annual budget for post box rental ($74).

Pegeen asked the group. ‘Where does the money go if a student works in food service but isn’t a band member?’ Apparently there are 3 or 4 students who fall into this category (each has earned over $100). Mr. Robertson stated that the option to earn money through food service has historically been available to band members. These students are reportedly in the choir or orchestra. Mr. Robertson volunteered to follow-up with these students. The group agreed that these monies should go to the students.

Dede Wren motioned to approve the Treasurer’s report. Paige Norman seconded the motion. Motion accepted.

Band Director’s Report

Mr. Robertson reported that it’s been a good year so far! Several students have been selected for honor bands. These students are:

All State Band

Beserat Tafesse

Daniel Giacobbe

Sierra Allen

 

PLU Honor Band

Beserat Tafesse

Daniel Giacobbe

Laci Casto

Ben Choa

Valerie Miller

Sierra Allen will be playing in the Macy’s Day Thanksgiving parade!

Congratulations to everyone!

On Wednesday, November 4th the District Honor Band performed at Redmond High School.  The performance went very well.  Redmond High School was represented by 18 students.

The Redmond Jazz Band had a successful performance at the Northlake Jazz Festival on October 27th. This was a wonderful experience for the musicians. The group will be playing at the Northshore Jazz festival on November 21st at Bothell High School’s Performing Arts Center.

Pippin was performed on November 5-7 and the pit orchestra did very well. Performances are also scheduled for November12-14 – please come and support the kids.

Basketball season is right around the corner. Mr. Robertson reported that sign-up sheets for pep bands will be available soon.

The first concert was on Wednesday, October 21st at 7:00 pm in the Redmond Performing Arts Center (RPAC). Mr. Robertson reported that the band did very well. He also mentioned that people commented favorably on the shorter format?!

 

 

Band President’s Report

Laci Casto discussed some new music that the band may be playing soon. This included Living on a Prayer (Bon Jovi), I got a Feeling (Black-Eyed Peas), and a special version of Don’t Stop Believing. Students are excited to get this music.

Committee Reports

Concert Programs

Joanie Chin reported that the program for the first concert looked really good. She suggested including a snowman (or similar holiday graphic) search in the next program for younger attendees. She volunteered to hand out candy canes to kids who find all the snowmen.

The question was asked about proof-reading the programs. Joanie said that she will be sure to have someone proof-read it before printing.

Ad Sales

Paige Norman and Dede Wren reported that ad sales will likely meet the budget goal. All listed businesses have paid and there are no outstanding charges. A question was raised about personal advertisements. In past years, students and parents have purchased personal messages in the program, especially in the final program recognizing the graduating seniors. Mr. Robertson volunteered to send out an email reminding people about personal announcements.

Brown Bear Car Wash

Diane Durant reported that the students sold 313 tickets for a total of $1565. There were 177 tickets left unsold. Rather than return these to Brown Bear Car Wash and incur a charge of $1.25/ticket, parents will try to sell the tickets at basketball games. It was agreed that any additional money raised by the parents will go to the general fund benefitting all the students.

Fruit Sales

Becky Munsell reported that fruit sales will kick-off either December 10th or 11th. Delivery will be January 30th. Becky suggested including a brightly-colored flyer in the concert program to advertise the fruit sales. Everyone agreed that the flyer was a great idea.

Scholarships

As expected at this time of the school year, Janet Berg reported that the committee hasn’t started yet.

Tailgating

The last tailgate occurred on Friday, October 23rd and was very well received.

Raffle

Julie Turner organized the first concert raffle. Since she has never done the raffle, it was a learning experience! A couple pointers for any future raffle coordinator – maybe bigger baskets and clear wrapping around the items. From the six raffle items, $120 was raised. It was agreed to donate some Brown Bear Car Wash tickets for the next raffle. Julie also has some Coho Café dinner coupons for the raffle and coffee.

Garlic Jim’s

This fund raiser will begin in February.

Cell Phones

The Band Boosters are collecting used cell phones. Depending on the type of phone the boosters can earn up to $2.00/phone.

Border’s Gift Wrap

Lori Rakonza contacted Border’s about holiday wrapping at their store. The wrapping is done by band members free-of-charge with donations encouraged. Border’s provides the supplies. Last year the wrapping table was located in the back of the store, near Seattle’s Best Coffee. This was a poor location with very limited foot-traffic and low donations. Lori mentioned this to the Border’s management. She was told that the wrapping table will be located at the main entrance to the store – a much better place. Available dates included – December 1st -5th, Dec 7th, and Dec 15th. No one volunteered to coordinate sign-up for this event. Stephen Rakonza volunteered Lori. Lacy will coordinate the student volunteers.

P.O. Box

Thanks to Stephen Rakonza, the Band Boosters have a new post office box! The new address is

P.O.Box 2601
Redmond WA 98073

There are two keys.  One will go to Pegeen Nelson, treasurer and Stephen as the president will keep the second key.

 

New Business

Meeting schedule for 2009/2010: December 1st, January 12th, February 6th, March 9th, April 13th, and May 11th.

Joanie suggested having treats available after the concerts. She mentioned that this had worked well at Evergreen Junior High. Parents brought treats. Band members were the first to enjoy the treats. No agreement was reached.

Stephen stated that the cost for the spring band trip is unknown. They are getting bus quotes.

Julie Turner motioned to adjourn the meeting, Paige Norman seconded the motion.

The meeting was adjourned at 8:15. Thank you!

 

 

Redmond Band Boosters

Monthly Meeting

October 13, 2009

(Next Meeting:  November 10, 2009)

 

 

Meeting was held at RHS Band room and was called to order at 7:05 pm by Stephen Rakonza, band booster president. 

 

Attendees:  Stephen Rakonza, Lori Rakonza, Chelsea Rakonza (student representative), Amanda Cote, Pegeen Nelson, Allyn Higashi, Besetat Tafesse (student representative), Ben Chao (student representative), Dede Wren, Paige Norman, Becky Munsell, Janet Berg, Julie Turner, Diane Durant, and Andy Robertson.  

 

Welcome

 

Stephen Rakonza welcomed everyone.  Minutes from the previous meeting were review.  Acceptance of the minutes as written was motioned, seconded, and passed.  Attendees were also directed to the band booster website where minutes are posted for review. (http://Redmond.Rakonza.com).  Students are also encouraged to check the website regularly for information.

 

Treasurer’s Report

 

Pegeen Nelson presented and discussed the budget for the 2009/2010 school year.  Budgeted amounts will remain at the same levels as last year. The group discussed adding a new budget item ‘Festivals’ to cover costs associated with attending these events.  Mr. Robertson indicated that there are several jazz festivals that he’d like our jazz band to attend.  Lori Rakonza motioned that the 2009/2010 budget be modified to include $500/year for festival related expenses.   Paige Norman seconded the motion.  Motion accepted.

 

Band Director’s Report

 

Mr. Robertson reported that it’s been a good year so far!  The Jazz Ensemble has been chosen to play at the Washington Music Educators Conference in Yakima over president’s weekend, February 12-14, 2010. The Jazz Ensemble submitted an audition tape last May. 

 

Band members sold entertainment books in conjunction with the ASB.  Profits from these sales ($900-$1000) will go to the Associated Student Body (ASB) Band account.  

 

There have been three home football games.  The kids have learned a couple new Pep Band tunes including ‘Don’t Stop Believing’ which is very popular.  Brian Dennis had the winning design for the Pep Band shirts.  Mr. Robertson has received requests from non-band members for these great shirts. ‘No deal’ these are exclusive to the band!

 

Rehearsals for the ‘Pippin’ pit band have begun.  Pippin is scheduled for November 5-7 and 12-14 – please come and support the kids.

 

The first concert will be Wednesday, October 21^st at 7:00 pm in the Redmond Performing Arts Center (RPAC).   Mr. Robertson reported that practices are going very well.  He’s excited and expects this to be an exceptional band year. 

 

Committee Reports

 

Concert Programs

 

Joanie Chin, the program coordinator was not available for this meeting.  The program is out to the printer and looks really good this year. The group discussed the importance of selling advertisements.  Monies raised by these advertisements are used for scholarships.

 

For the future, the group suggested that someone familiar with the concert program prepare a summary or notebook documenting what works and doesn’t work.

 

Ad Sales

 

Paige Norman and Dede Wren will be coordinating ad sales this year.  Paige sent out 200 brochures to local businesses.  Approximately 20 brochures were returned because of the wrong address or the addressee is no longer in business. 

 

Many businesses no longer have a local budget for advertisements.  All requests must be processed through a national office.  With this in mind, Paige suggested sending out requests in the summer to allow enough lead time the national offices to respond.  A few highlights from the advertisement sales:

 

Redmond Floral – bought an advertisement.  This business often donates flowers for the last concert.

 

Ruby’s Diner – will sponsor a ‘dine out’ event again this year.

 

Red Robin – manager very willing to buy an advertisement for the program as well as sponsor a ‘dine out’ event.

 

Projected income from advertisement sales - $1800

 

Rotary Club

 

The Band Boosters accepted an offer from the Rotary Club to fund one of the student scholarships.  The Rotary will donate $700 to the Band Boosters for this purpose.  As part of the agreement, the Boosters will retain the responsibility for choosing the scholarship recipients.  The Rotary will be given an opportunity to discuss their community service-based program. 

 

The group discussed issues surrounding accepting the Rotary Club donation for a scholarship – not specific to the Rotary Club but any organization or business.  After a brief discussion, Stephen suggested tabling this for another meeting.  It was agreed that the by laws should be changed to address the criteria used to choose potential donors.  Questions included – should private business be allowed to donate to a like-named scholarship?, does a donation suggest the band or boosters endorses the business or organization?, how does the band boosters justify denying a donation?

 

Brown Bear Car Wash

 

Diane Durant will coordinate the Brown Bear Car Wash ticket sales.  Tickets sell for $5.00 and cost the band boosters $1.25 (profit of $3.75/ticket sold).  400 tickets were purchased of which approximately 330 tickets were passed out to the students on Thursday, October 8, 2009.  Diane will visit the school every Thursday in October to collect monies from car wash ticket sales and handout more tickets, if necessary. 

 

Fruit Sales

 

Becky Munsell reported that fruit sales will kick-off either December 10^th or 11^th.  Delivery will be January 23^rd or 30^th, NOT the first Saturday in February.  Becky asked for a volunteer to ‘inspire’ the students to sell fruit.  It was suggested that the band student council would be a good choice. 

 

Scholarships

 

Janet Berg volunteered to chair the scholarship committee.  The committee will consist of five parents, who do not have a senior in the band.  Julie Turner mentioned that there are very specific guidelines and instructions for this committee. 

 

Tailgating

 

Lori Rakonza has been organizing the tailgating events. All have been well attended and appreciated by the band members.  Lori reported that the expenditures are well within budget.  The last tailgate will be on Friday, October 23^rd.  Pizza is on the menu.

 

Raffle

 

Julie Turner volunteered to organize the raffle this year.  Several local businesses have donated raffle items. 

 

Uniforms

 

Wendy Rice coordinated distribution of band uniforms this year.

 

Scarves & License Plate Frames

 

Amanda Cote and Eric Peterson sold fleece scarves ($10 each) before the Homecoming games.  Material cost: approximately $57, sales: $180, profit: $123.  A really good response!  Amanda will purchase additional fabric to make more scarves before the next home football game.  Mr. Robertson suggested sewing and assembling the scarves after school one day to use student volunteers. 

 

Pegeen Nelson had less than 10 Redmond Mustang license plate frames remaining from previous sales. The group agreed to include these with the scarf sales and order additional frames for next year.  The frames will sell for $5 and scarves $10.

 

New Business

 

Meeting schedule for 2009/2010:  November 10^th, December 1^st, January 12^th, February 6^th, March 9^th, April 13^th, and May 11^th.

 

Stephen Rakonza discussed getting a mailbox for the Band Boosters.  This will minimize disruption when the board members change.  Currently mail is divided between the treasurer and president.  There was a brief discussion about using the RedmondHigh School address for the Band Boosters.  The group decided that it was better to have a separate mail box.  Stephen presented the following options:

 

Mailboxes, Etc:  $192/year

Pony Express: ($144/year)

Post Office:  ($72/year)

 

Paige Norman motioned to approve spending $72 for a Post Box. Julie Turner seconded the motion.  Motion passed.

 

Julie Turner motioned to adjourn the meeting, Ben Chao seconded the motion. 

 

The meeting was adjourned at 8:25. Thank you!

 

Addendum

 

Stephen Rakonza acquired a post office box for the Band Boosters.  The new address is

P.O.Box 2601
RedmondWA98073

There are two keys.  One will go to Pegeen Nelson, treasurer and Stephen as the president will keep the second key. Total cost: $74 ($72 one year + $2 key deposit).

 

 

 

Redmond Band Boosters

Monthly Meeting

September 9, 2009

(Next Meeting: October 13, 2009)

Meeting was held at RHS Band room and was called to order at 7:05 pm by Stephen Rakonza, band booster president.

Attendees: Stephen Rakonza, Stephanie & John Miller, Lori Rakonza, Chelsea Rakonza (student representative), Amanda Cote, Pegeen Nelson, Allyn Higashi, Eric Peterson, Frankie Castro, Laci Castro(band president), Ben Chao (student representative), Diane Durant, and Andy Robertson.

Welcome

Stephen Rakonza welcomed everyone. Minutes from the previous meeting were not available for review. Attendees were directed to the band booster website (

http://teamsite.rakonza.com/RedmondBand/Boosters.aspx ) to review an electronic copy of the previous meeting minutes. Acceptance of the minutes as written was motioned, seconded, and passed. Hardcopies of these minutes will be available at the next meeting.

TreasurerÕs Report

Pegeen Nelson presented and discussed the budget for the 2009/2010 school year. Budgeted amounts will remain at the same levels as last year. Lori Rakonza motioned to accept this yearÕs budget, Amanda Cote seconded the motion.

Pegeen reported the following significant budget deviations experienced last year for income.

Category	Budget	INcome	Difference
Ad Sales	$2,500.00	$1,430.00	-$1,070.00
Donations	$1,100.00	$5,500.00*	+$4,400.00
Raffle	$600.00	$1000+	+$400.00
Totals	$4,200.00	$7930.00	+$3,730

* $4,300 in donations and $1,200 in employer matching funds

Mr. Robertson did not spend the $1,000 budgeted last year for Instrument Repair/Purchase. This money will be rolled over into the 2009/2010 budget for the same purpose. Mr. Robertson indicated that he expects to use these funds during the school year.

Funds allocated in the 2008/2009 budget for the tailgates ($800.00) ran low. However, Lori Rakonza reported that this was an exceptional year and that the budget wasnÕt evenly spread between games. She recommended leaving the budget at $800.00 for 2009/2010.

Band DirectorÕs Report

Mr. Robertson reported that the first home football game will be this Friday, September 11, 2009 at 7:00. This game (Redmond vs. Juanita) has been chosen by KIRO TV as the game of the week. The wind ensemble will be playing at a Spirit Assembly on Friday afternoon.

There has been ALOT of interest in the Jazz Band this year. More students than ever before auditioned. Mr. Robertson is considering the possibility of two jazz bands. Some of the challenges presented by two jazz bands would be finding a practice space, an available conductor, and time. Student conductors could be a possibility.

Elections for the band council are going well. Ultimately there will be two representatives from each grade. However, a tie has necessitated a run off election.

The drama department is putting on the musical ÔPippinÕ this fall. There will be a pit band and auditions will be scheduled within the next couple weeks. Pippin is scheduled for November 5-7 and 12-14.

The first concert will be Wednesday, October 21^st at 7:00 pm in the Redmond Performing Arts Center (RPAC). Mr. Robertson reported that practices are going very well. HeÕs excited and expects this to be an exceptional band year.

Band President Report

Laci Castro, band president reported that all designs for the Pep Band T-shirts must be submitted by September 9, 2009. There was a brief discussion about having hats for the band members. It was generally agreed that students wouldnÕt wear the hats. Laci is interested in getting more band members to participate in activities and community music events such as solo ensemble.

Committee Reports

Concert Programs

Joanie Chin, the program coordinator was not available for this meeting. The group discussed the importance of selling advertisements. Monies raised by these advertisements are used for scholarships. Last year, as in previous years, the band boosters awarded three $700 scholarships to graduating seniors ($2,100). Unfortunately, as a reflection of the bad economic times, advertising revenue decreased last year. The band boosters did not raise the necessary $2,100 but decided to use other funding sources to cover this cost.

Band parents will be encouraged to sell advertisements to local businesses. Paige Norman will be coordinated ad sales this year. As an example, a business card-sized advertisement is $35 for the entire year. Every paid advertisement will appear in all four concert programs. Stephen Rakonza will post information about purchasing advertisements on the website. All advertisements are due in early October.

An effort will also be made to encourage more personal announcements. Students enjoy seeing their names in the program.

 

Brown Bear Car Wash

Diane Durant will coordinate the Brown Bear Car Wash ticket sales. Tickets sell for $5.00 and cost the band boosters $1.25 (profit of $3.75/ticket sold). The group discussed coordinating various fund raising activities. Fundraising efforts should be coordinated to get the maximum impact. It was suggested that band sell car wash tickets in October. There are 103 students in this yearÕs band program. With that in mind, Paige will initially order 200 tickets. If these sell well, she has the option to purchase more.

Mr. Robertson mentioned that the band will be selling Entertainment Books September 17^th Ð 28^th in conjunction with the Associated Student Body (ASB). This will be very low key. The ASB provides financial support to the band.

Fruit sales will be in December with delivery in January.

Scholarships

Julie Turner (previous scholarship chairperson) did not attend the meeting. Apparently she has identified someone to chair this committee for the 2009/2010 school year. Stephen Rakonza will contact her to determine the new chairperson. Pegeen Nelson reported that one scholarship check from the 2008/2009 year was returned. Julie Turner will follow-up.

Cell Phone Recycling

Pegeen Nelson reported that the cell phone recycling effort, coordinated by Joanie Chin, made a profit of $85.00. This effort will continue. Thank you, Joanie!

Summer BBQ

Lori Rakonza coordinated the annual BBQ. It was well attended.

Tailgating

Lori Rakonza volunteered to organize the tailgating events.

Garlic JimÕs

Garlic JimÕs provides discount coupons (face value of $5.00) to the Band Boosters at no charge. Students can sell these for a $5.00 profit. John Miller has volunteered to coordinate this fund raiser which will occur in February.

Raffle

Stephen Rakonza will contact the previous chairperson (Sharon Portelance) to determine who will be organizing the raffles this year. Stephen noted that Sharon did a wonderful job last year with the raffle; raising significantly more than anticipated. Thank you, Sharon!

Uniforms

Wendy Rice will coordinate uniforms this year.

Fruit Sales

Becky Munsell will coordinate fruit sales for this year.

New Business

Meeting schedule for 2009/2010: October 13^th, November 10^th, December 1^st, January 12^th, February 6^th, March 9^th, April 13^th, and May 11^th.

Mr. Robertson reported that next year the band will attend Music in the Park Festival in Idaho, May 14 -15, 2010.

New ideas for fundraising were discussed. Amanda Cote volunteered to make scarves to sell at the home football games. According to Joanie Chinn these were very popular last year. Pegeen mentioned that she has some Redmond Mustang license plate frames which could also be sold at football games.

Lori Rakonza motioned to adjourn the meeting, Ben Chao seconded the motion.

The meeting was adjourned at 8:10. Thank you!

Addendum

Mr. Robertson requested $225 from the Band Boosters to pay the fees for the Jazz Band to attend the Northshore Jazz Festival (Saturday, Nov. 21st) at Bothell HS.  With an up or down vote, the Executive board is permitted to authorize funds up to $500. The Board voted unanimously to provide $225 for the Jazz Band trip.

 

Meeting was held at RHS band room and was called to order at 7:00p.m. by Adrienne Sabo.

 

Attendees:  Andy Robertson, Lori Rakonza, Stephen Rakonza, Quin Adler,

Diane Durant, Joanie Chinn, Sharyn Portelance, Pegeen Nelson, Adrienne Sabo, Julie Turner, Cathy McCreary, Paige Norman, Chelsea Rakonza, Janet Hofmann-Berg, Cliff Anderson, ALlyn Higashi and Becky Munsell.

 

Welcome, Introductions and Announcements -

Adrienne welcomed all and thanked then for coming especially the new people. Each person introduced their selves and said who their band student was and what instrument they played.

 

Secretary’s report -

The minutes had been written and uploaded onto the website by Stephen.  It was motioned and seconded that they be accepted.  It passed.

 

Treasurers Report-

Pegeen reported that more matching funds had come in.  The tailgate account came in at budget.  Ads have not been where we hoped they would be.  Parents that work for a company that gives money for volunteering, make sure you are following through because there is a lot of money to be claimed in this way. Next year money might need to be raised from a different source to supply the scholarship fund.  There was a motion made that we take the donation money and put it into the scholarship fund for this year so that it is intact for next year.  It was seconded and passed.  A motion was made to accept her report and it was approved.

 

Band Directors Report-

Andy reported that there were no performances in the last three weeks. April was full of WASL and AP testing. RHS had three representatives to state Solo Ensemble-they all did well. The band will be voting for senior band member of the year.  It will be announced at the concert.  5^th Avenue Musical Awards will be coming out in a couple of weeks, RHS is hoping for an award for their drama department. The next and last concert will be on the 27^th.  Prior to that students need to bring back their white overlays and band jackets. On May 29^th, Kyle Anderson will be doing his Cabaret of Broadway Songs fund raiser which had been snowed out in December.  Andy’s band will be playing at OddFellow’s on Thursday night at 9pm.

 

Band President Report

Quin reported that he is excited about drum major tryouts

 

Committee Reports:

Concert Programs-

Paige reported she has two more business card ads and one personal message and one full page ad.  She will still be accepting ads for the last program until Friday.  If you have questions or have a donor you can e-mail Paige at paige.norman@verizon.net . 

 

Raffles at Concerts-

Sharyn reported that there is one more raffle.  For this one she has a web cam, yoga class certificate, a speaker, and computer game.  She needs volunteers to help sell raffle tickets at the concert.

 

            Brown Bear Car Wash-

Diane reported that she has had good results in collecting the remaining tickets.  She wants to wrap it up by Friday and return any unused tickets.

 

Scholarships-

Julie reported that scholarships are ready to go and her committee is meeting in 5 days.  When they decide, they will give the information to the treasurer and purchase flowers for the winners.

 

Cell Phone Recycling Program-

This fund raiser will be taken over by Joanie Chinn next year.

 

 

 

Old Business

The cost for going to the Family Fun Center was too high, so the band is going bowling on May 21^st from 9-12 midnight.  Lori has been working with the caterer there to order food and be prepared.  It will cost $20 per person. Parents will shuttle kids between the high school and bowling alley if they can’t get there. Students will need to sign up most likely this Thursday.  Wristbands will be their entrance ticket.  We will have about ½ the lanes in the alley. We will get discount rates on tokens for playing pool.  Of you want to chaperone, e-mail Lori Rakonza.

Ruby’s night is on for June 1^st.  A flyer was sent out.  It will be 5-9pm and we receive 20%.

Seniors can donate their earned money to another student or choose to make purchases for the good of the band program.  Andy can help with a wish list.  This option was motioned and passed to allow seniors the choice.

 

New Business

Next year’s board was voted in.

President-Stephen Rakonza

Vice President-Allyn Higashi

Secretary-Amanda Cote

Treasurer-Pegeen Nelson

 

Final Meeting-Sunday May 31^st at 3pm at the Sabo’s home.

  Ice cream social-Bring your favorite toppings.

 

The meeting was adjourned at 8:20.

Meeting was held at RHS band room and was called to order at 7:06 p.m. by Adrienne Sabo

Attendees:  Andy Robertson, Lori Rakonza, Chelsea Rakonza, Sharyn Portelance, Pegeen Nelson, Julie Turner, Quin Adler, Don Sabo, Paige Norman, Cathy McCreary, Joanie Chinn, Cliff Anderson, Adrienne Sabo, Nancy Lytle, Laci Castro, Josh Axelrod and Stephen Rakonza.

Welcome, Introductions and Announcements-
Adrienne welcomed everyone to the meeting.

Secretary’s report-
 Cathy reported that the minutes for the past two months were posted on the website with the help of Stephen Rakonza. They were approved and seconded.  No one opposed.
 Treasurers Report-
Pegeen reported that there were no changes since the last report.  She passed around a copy of the current treasury report which was accepted and approved.

Band Directors Report-
Andy reported that three students participated in solo ensemble this weekend. Registration for classes next fall went well.  The numbers will be about the same. Both bands did well at Band Festival and received superior scores.  The students all had a great time. All of the other bands were of high quality this year at the festival.  The last two concerts-one at RJH and the other one here at RHS with the jazz band also went well.  Andy is busy choosing music for the last concert.  AP tests are coming up in a couple weeks and then the drama festival the following week. There will be two four day weeks with memorial day.  The final concert is May 27th


Band President Report
Quin reported that there are just 31 more days for seniors. They have started playing music from Candide.  For Quin’s CP project he wrote a song which the band is going to record for his final project.





Committee Reports:
Concert Programs-
Paige reported  that Andy is looking for a student to design the programs for the final concert.  More ads are needed. Another e-mail will come out asking if senior parents want to wish their students good luck in an ad.  

Raffles at Concerts-
Sharyn reported that $253 was made from the last raffle.  With one more raffle to go, she currently has 2 gift cards and some software.

            Car wash
About nine students have not turned in either car wash tickets or money so parents will be contacted.  If we return tickets to Brown Bear, we will have to pay a penalty so we are hoping to sell the remainder at sports events.  We have 363 tickets left to sell.

Scholarship
11 applications were accepted and Julie is in the process of crossing out names and making copies so her committee can review them.  When they choose the recipients, the RHS counselors will be informed and the names will be announced at the concert.  Once the students have an ID number from the college, checks are sent out directly to them with a letter.  The recipients will need to give Pegeen their information.

Ruby’s
June 1st is already set up as a fund raiser.  Might possibly do a senior send off with a milkshake or something.

Old Business
Andy has not been able to get a hold of anyone to have a band function.  He has no problem just having a fun event.  The family fun center needs a contract and 10% down with $40 per student including pizza buffet and continental breakfast.  This would be on May 21st. The total price they gave us was based on the number of kids and what they have access to.  There were questions about whether the adults would be charged.  Starting at 11pm-5am. Do they have special rates for non profits?  Prices need to be confirmed before final commitment.

New Business
We need to think about new board members for next year. President, Vice President and secretary all have seniors.  We need nominations by next meeting. The final party will be May 31st at Adrienne’s. The next meeting is May 12th.
Julie motioned to adjourn the meeting and Lori seconded it.  The meeting was adjourned at 8:10pm.
Respectfully submitted, Cathy McCreary

Meeting was held at RHS band room and was called to order at 7:04p.m.by Adrienne Sabo

Attendees: Andy Robertson, Lori Rakonza, Chelsea Rakonza, Sharyn Portelance, Pegeen Nelson, Julie Turner, Quin Adler, Don Sabo, Paige Norman, Cathy McCreary, Joanie Chinn, Cliff Anderson, Adrienne Sabo, and Stephen Rakonza.

Welcome, Introductions and Announcements

-

Adrienne welcomed everyone to the meeting.

Secretary’s report

-

February minutes will be approved at the next meeting.

Treasurers Report-

Pegeen reported that we received $4000 from Microsoft as part of their employee program to pay for volunteer hours completed by their employees to help the Redmond Band. All Brown Bear and Garlic Jim money turned in so far has been deposited into our account. We received $85 for cell phone recycling.

Band Directors Report-

Andy reported that Pep Band went to several Basketball games and they received a lot of praise from teachers and administrators. There are seven musicians playing in the school musical which has already run for three days and will run again this weekend for three more days. March 24 ^{th is the jazz band concert and on March 26th}

at the junior high, the Redmond Regional Band concert will take place with the RHS wind ensemble. Andy is asking for parent volunteers to help chaperone the Northlake Band Festival. From 8:00-2:00pm on March 26th. A few people volunteered and Andy will send out an e-mail request for more. On April there will be a "Jazz Hang" where all four high schools send their jazz bands and they each play a couple tunes for each other. May 2nd is the Bellevue Jazz Festival and RHS is currently 5th on a waiting list to participate in this festival.

Band President Report

Quin reported that RHS placed 5th in state BB competition. Two of the games went into overtime and it was very exciting. Two students are working on designing the concert programs. Paige needs these designs by Thursday to get it ready for print.

Committee Reports:

Concert Programs-

Paige reported that more ads are needed. Continued work will be done to solicit personal ads as well, especially for the last concert to wish the seniors good luck

Raffles at Concerts-

Sharyn reported that she still has enough items for this next concert and she will ask for more after the next concert to get us through the end of the year.

Car wash

Many students have not turned in either car wash tickets or money so parents will be contacted. If we return tickets to Brown Bear, we will have to pay a penalty so we are hoping to re distribute the tickets after spring break for a final push for the year. The whole sale will be over at the end of April.

Scholarship

Julie reported that she has her committee all put together. She has signed up for a couple of rooms down at the district office where they can go through the applications. The packets are all put together and she will get with Andy about a day to present to the students.

Old Business

Andy looked into the possibility of going to Idaho and neither opportunity was a good idea, one was on Prom weekend and the other was state solo ensemble. Andy also has been in conversations with college band directors where the students would go to a clinic and then spend the night in a hotel. There is a possibility of a concert on May 16th in Federal Way and then Wild Waves and a night in a hotel. Another date he is considering is the Thursday to Friday before Memorial Day weekend because it is a LEAP day.

New Business

The boosters want to look into alternate plans in case a trip does not materialize. One of the possibilities was a family fun center all night party. We will look into the costs of doing something like this between now and the next meeting.

Juliemotioned to adjourn the meeting and Lori seconded it. The meeting was adjourned at 8:10pm.

Respectfully submitted, Cathy McCreary

Meeting was held at RHS band room and was called to order at 7:00p.m.by Lori Rakonza.

Attendees: Andy Robertson, Lori Rakonza, Chelsea Rakonza, Sharyn Portelance, Nancy Lytle, Pegeen Nelson, Julie Turner, Quin Adler, Jan Yeo, Don Sabo, Paige Norman, Cathy McCreary, Joanie Chinn, Laci Casto, Cliff Anderson, Lindsay Eliason and Becky Munsell.

Welcome, Introductions and Announcements -

Lori welcomed all and called the meeting to order because Adrienne was home sick this evening.

Secretary’s report -

Cathy reported that the minutes were posted on the Band Boosters website. Joanie motioned to accept them as written and Sharyn seconded it. The minutes were approved.

Treasurers Report-

Pegeen reported that all money from the fruit sale has been turned in. We owe the orchestra $11.50 because the prices were different than what we were quoted. The total profit made from the fruit was $1540.00. Pegeen also reports that she does not have any of the money from the car wash fund raiser yet. The tailgate fund is down to about $27. The treasurer’s report was given to the secretary to be included with the minute’s notebook. Julie motioned to accept the report and Cathy seconded it.

Band Directors Report-

Andy reported that the solo ensemble went really well last Saturday. Darien French Owen and Noah Cort received honors as1^st alternate. They both were winners in small woodwind ensemble with their duet. Beserat Tafesse was also a winner on the Euphorium.

The basketball games are going well. The last home game is this week. The first couple of weeks in March, the Drama department will be doing a production. There will be a pit orchestra and it should be an incredible production. All were encouraged to attend.

Band President Report

Quin reported that they have finally received their pep band shirts. It was very difficult having a former student design them and recommends they don’t do that again. Andy had told the kids to talk to their band reps if they have a complaint about Andy and what he is doing with the band.

Committee Reports:

Concert Programs-

Paige reported that more ads are needed. Continued work will be done to solicit personal ads as well. She is soliciting art work from the students for program decorations. An e-mail will be sent out this week to try and get a few more ads before this program gets printed. March 10^th is the deadline before the next printing. Problems with the ad from Las Margaritas have been worked out.

Pep Band Barbecues/Tailgate- Nancy reported that at the next tailgate for basketball will be more like snacks because of the amount left in the budget.

We are hoping to have something we can hand out to the kids in the stands so they don’t all have to leave to get anything. We have $35 left in the budget so we are looking to do something small like snacks in a bag.

Raffles at Concerts-

Sharyn reported that she still has a couple of items for this next concert and a couple more promised. She thought another e-mail should go out asking for more donations to get us through the year.

Fruit Sales-

Becky reported 159 cases of fruit were sold. The prices were the opposite of what we were told prior to the sale which is why we owe the orchestra $11.50. The students made $8.03 per box.

Car wash

Julie picked up money today for the car wash. 700 tickets were ordered. Money was picked up again today. All car wash money was due so we are going to take some time off from this fund raiser and go back to it again later.

Scholarship

Julie reported that they are looking for volunteers of underclassmen to serve on the committee to select scholarship winners. They are looking for 6 committee members, total. The first meeting, they will go over the requirements and the criteria for choosing a winner. The application is weighted 80% band involvement, 10% outside of school including music involvement and 10% in school involvement.

Old Business

None

New Business

Andy reported that he is frustrated with the planning of the band trip because of the high costs with anything they want to do. He is looking into possibly doing something with another band in a fairly close location for overnight with a possible opportunity to perform with the WWU director.

Cathy motioned to adjourn the meeting and Becky seconded it. The meeting was adjourned at 7:55pm.

Respectfully submitted, Cathy McCreary

Meeting was held at RHS band room and was called to order at 7:00p.m. by Adrienne Sabo.

 

Attendees:  Andy Robertson, Lori Rakonza, Stephen Rakonza, Sharyn Portelance, Nancy Lytle, Pegeen Nelson, Adrienne Sabo, Julie Turner, Quin Adler, Jan Yeo, Don Sabo, Paige Norman, Cathy McCreary and Becky Munsell.

 

Welcome, Introductions and Announcements -

Adrienne welcomed all and called the meeting to order.

 

Secretary’s report -

Cathy reported that the minutes were posted on the Band Boosters website. There was some discussion about possible fund raisers in the future. Lori motioned to accept them with the changes we discussed for the future and Becky seconded it. It was approved.

 

Treasurers Report-

Pegeen reported that the ad sales have continued to be low.  Donations are also lower, but matching funds have been good.  The raffle intake has now surpassed what was budgeted. The treasurer’s report was given to the secretary to be included with the minute’s notebook.  Julie motioned to accept the report and Lori seconded it.

 

Band Directors Report-

Andy reported that the two concerts went well.  The basketball games have started and the students are divided into three groups to play for the games.   Andy thanked the boosters for scholarships offered to All Northwest Band participants. The t-shirt production has been help up because the design was too complicated and it has been simplified and they are trying to get it done as quickly as possible.  It could mean no nock names on the back.

 

Band President Report

Quin reported that they have started their first play test. Basketball games have been fun with a few nail biters at the end.  The Basketball conductors are improving.

 

Committee Reports:

Concert Programs-

Paige reported that more ads are needed.  Continued work will be done to solicit personal ads as well.

 

Pep Band Barbecues/Tailgate- Nancy reported that at the next tailgate for basketball they need to reserve the cafeteria so they can have hot dogs, chips, and cookies or some kind of dessert for 80 students.  Julie, Becky and Pegeen volunteered to help.

Raffles at Concerts-

Sharyn reported that after they made the December request for more items to raffle that there has been a great response.  The last concert brought in several hundred dollars.  It was recommended that for the next concerts we split the days with orchestra for fund raising.

 

Fruit Sales-

Becky reported that the orders have been picked up and a few late orders were brought in tonight.  We are going to have one check for band and one for orchestra.  The checks will go to Pegeen and she mails them in. Have any students with late orders give them to Jason at school. Tomorrow night is final for orders.

 

Cell Phone Recycling Program-

The cell phone recycling box was at the meeting tonight and several people brought in their old phones.

 

            Car wash

Julie picked up money today for the car wash.  700 tickets were ordered.  Money will be picked up again next Tuesday.  The Tuesday before mid winter break, February 10^th-all car wash money is due.

 

 

Ruby’s

December 15^th was our Ruby’s fund raiser.  We make $149.36  on those checks for people who brought in the flyer. It was suggested to do another Ruby night in the spring

 

 

Old Business

Andy reported that the Canada trip is becoming too complicated. It would cost approx. $380.  He is considering a couple things in Oregon instead for either one or two nights.  Stephen suggested sending out an e-mail to families letting them know the possibilities.

 

Julie motioned to adjourn the meeting and Becky seconded it.  The meeting was adjourned at 8:05pm.

 

Meeting was held at RHS band room and was called to order at 7:00p.m. by Adrienne Sabo.

 

Attendees:  Andy Robertson, Lori Rakonza, Laci Casto, Diane Durant, Joanie Chinn, Sharyn Portelance, Pegeen Nelson, Adrienne Sabo, Don Sabo,  Jan Yeo, Paige Norman, Chris Li, Vivian Li, Julie Turner, Quin Adler, Maria Marchione, Chelsea Rakonza Cathy McCreary and Becky Munsell.

 

Welcome, Introductions and Announcements -

Adrienne welcomed all and called the meeting to order.

 

Secretary’s report -

Cathy reported that the minutes were posted on the Band Boosters website. They were voted on and accepted.

 

Treasurers Report-

Pegeen reported that there were no changes this month. There was money collected from a former student who owed money from a previous band trip. It was suggested that the money be put into the scholarship fund.  It was voted on and accepted.

 

Band Directors Report-

Andy reported that the jazz festival went well at Northshore.  Pep band leaders are Quin Adler and Andrew Nisargand.  The basketball games have already started, so the students are participating in one of the three pep bands who play for the games.

 

Band President Report

Quin reported that the next basketball game is this Friday and it is a quad game. The concert is tomorrow night.

 

Committee Reports:

Concert Programs-

There are two personal ads for the December concert.  The Ruby’s flyer is included in it as well. Kyle Anderson is doing a Cabaret concert in December that is also advertised in this program. 

 

Raffles at Concerts-

Sharyn reported that she has many items for the raffle at the concert tomorrow night.  Some of the items are a flight simulator game, Christmas tree towers and a Redmond Spirit basket.

 

Fruit Sales-

Becky reported that the 11^th of December will be the kick off for the orange and grapefruit sales money.  Envelopes are ready for the students on Thursday.  Orders will be due January 13^th.  January 31^st is the delivery day.

 

Car wash

Julie has 700 tickets for Thursday and will get another 300 more next Thursday. She plans to distribute them to the students this week.

 

Borders Gift Wrap

Lori reported that the gift wrapping was slow, partially due to the location where the students were located at first.  The total amount of money that was made was $850.00.  The students walked around the store and attempted to solicit business.

 

Ruby’s

December 15^th will be our Ruby’s fund raiser.  We make 20% on those checks for people who bring in the flyer.  The flyer is in the program this week.  There continues to be difficulty with arranging a night for a Red Robin fundraiser.

 

 

Old Business

None

 

New Business

The band trip plan includes two nights in a hotel, dinner on Grouse Mountain, the festival, and the busses.  The price will be approximately $350.00 per student. The students would go up to Vancouver on Thursday and come back on Saturday at 1am.  This is Memorial Day weekend.

 

Possible fund raiser-environmentally friendly bags

 

A request was made to fund two students to go to all Northwest competition.  This is one of the main purposes of band boosters, so it was voted on and passed to approve this request.

 

Lori motioned to adjourn the meeting and Joanie seconded it.  The meeting was adjourned at 8:00pm.

 

The next meeting is scheduled for January 13, 2009.

 

Redmond Mustang Band Booster Minutes

November 18, 2008

 

Meeting was held at RHS band room and was called to order at 7:00p.m. by Adrienne Sabo.

 

Attendees:  Andy Robertson, Lori Rakonza, Stephen Rakonza, Laci Casto, Diana Kimball, Diane, Joanie Chinn, Sharyn Portelance, Nancy Lytle, Pegeen Nelson, Adrienne Sabo, Julie Turner, Sue Sage Cathy McCreary and Becky Munsell.

 

Welcome, Introductions and Announcements -

Adrienne welcomed all and called the meeting to order.

 

Secretary’s report -

Cathy reported that the minutes were posted on the Band Boosters website.  Lori motioned to accept them and Sharyn seconded it.

 

Treasurers Report-

Pegeen reported that the add sales have been low so far.  Donations are also lower than last year than last. The scarf sales at the games brought in $303.00 Joanie motioned to accept the report and Lori seconded it.

 

Band Directors Report-

Andy reported that the jazz festival went well.  There is another jazz festival this Saturday at 1pm. Pep band director sign-ups and basketball games are on the website.  The pep band will be divided into three for the basketball season so that the students do not have to perform at all of the games.

 

Band President Report

Quin was not able to attend this month so Laci gave the report.  She reported that the license plate frames were being advertised on face book. 

 

Committee Reports:

Concert Programs-

Paige could not be present tonight so Andy explained that there would be one cover design to be used for both the band and orchestra concerts. There was discussion about how to get more adds in the programs.  It was suggested that we sell personal adds-well wishes for $25 with hopes of getting parents to send messages to their children.

 

Pep Band Barbecues/Tailgate- Nancy reported that the tailgates went well.  They are now preparing to do a couple of tailgates at basketball games.  It was suggested that February 13^th not be one of those days because a lot of the kids will be gone.  January 23^rd will be the first tailgate.

Raffles at Concerts-

Sharyn reported that there was $181.00 raised at the first concert. She has received a pair of tickets to the movies from Costco. Lori suggested contacting Ellen Lambright since she makes jewelry and was a donor when her boys were in band. There is a need for more donations.  If you have a donation, contact Sharyn or go to the website.  Sharyn will send an e-mail to band parents looking for donations. 

 

Fruit Sales-

Becky reported that the 11^th of December will be the kick off for the orange and grapefruit sales. Our cost will be $12 grapefruit and $12.50 for oranges.  Delivery is being requested for January 31^st.  The selling price will be $20 grapefruit and $21 oranges. Becky has all the envelopes left over from previous years.  Orchestra would like to participate in the fruit sales. It was suggested that they do their own tracking of money. December 11^th Julie will go into the band room and present it to the students.

 

Cell Phone Recycling Program-

Adrienne reported that there is a box in the band room to bring in cell phones for recycling.  This is an easy fundraiser that brought in $135.00 last year. 

 

Car wash

Julie contacted Brown Bear Car Wash.  Last year we purchased 100 tickets.  We are hoping to get these soon.  She hopes to have them by December 11^th so she can distribute them in the band the same day she presents the fruit.

 

Borders Gift Wrap

Lori reported that this fund raiser will take place Friday, Saturday and Sunday after Thanksgiving.  Also the 7^th, 8^th and the 9^th.  A parent will be needed to support kids and collect the money. An e-mail will be sent requesting parent support for the supervision of the students. These dates will be posted online on the website.

 

Ruby’s

December 15^th will be out Ruby’s fund raiser.  We make 20% on those checks for people who bring in the flyer. A flyer will be included in the concert program and sent to parents via email. Red Robin is not scheduled yet.  It will need to be scheduled a month in advance on a Monday or Tuesday night-hopefully late January.

 

Website

Stephen repeated his offer of giving out passwords and administrator benefits for those who want to update their sections to the website if you feel comfortable. If not, you can still e-mail it to Stephen.

 

Old Business

Andy has permission to plan the band trip.  He has contacted the Heritage Band Festival May 21-23 Thursday through Saturday.  The bus estimates are very high at this point so Andy will continue to look at other options.

 

New Business

December 9^th meeting should be kept on the calendar and we’ll see if it is needed as we get closer to the date.

 

Lori motioned to adjourn the meeting and Joanie seconded it.  The meeting was adjourned at 8:10pm.

 

Meeting was held at RHS band room and was called to order at 7:00p.m. by Adrienne Sabo.

Attendees:  Andy Robertson, Quin Adler, Joanie Chinn, Sharyn Portelance,  Dylan Portelancce, Nancy Lytle, Pegeen Nelson, Adrienne Sabo, Cathy McCreary, Paige Norman, Melna Skillingstad and Becky Munsell.

Welcome, Introductions and Announcements-
Adrienne welcomed all and thanked then for coming.

Secretary’s report-
Cathy reported that the minutes had been posted to the website by Stephen Rakonza and asked if everyone had a chance to see them.  There were no changes presented so a motion was made to accept them as is and then it was seconded.

Treasurers Report-
Pegeen handed out the first treasurer’s report with estimates for this years fund raising.  There was some discussion and then it was recommended to have the instrument repair estimate changed from $5000.00 to $1000.00.  Nothing was added to the fund raising list.  There was a motion to approve the budget and then it was seconded.  It was approved.  Pageen went over the procedure to get reimbursed after making band booster purchases.    The receipts cannot have any other purchases other than products purchased for the band.  Send your receipts to Pegeen with your name, address, phone number and what the purchase was for and she will send you a check.

Band Directors Report-
Andy reported that it was an active beginning with Quest field performance followed by the Husky Band Day. He was very happy with the student’s performance at Band Day.  They were very patient and respectful.  Homecoming is this Friday, and the first concert is next Wednesday.  The following week we will be hosting the Northlake Jazz Festival.

Band President Report
Quin reported the t-shirts for pep band were designed by Bryce Ito again.  Many students submitted designs.  At round up this Friday the band will be selling ice cream drum sticks and Italian sodas. Concert on Wednesday and the three bands will be performing.

Committee Reports:
Concert Programs-
Paige reported that we are at 50% of the adds that we were at the Disneyland flyer. Booster bits-there is still time to add a few more things in.  We need something about band scholarship applications which will be available in March.  There are still some businesses that need to be followed up with about advertisements for this year.  If you have questions or have a donor you can e-mail Paige at paige.norman@verizon.net.  

Pep Band Barbecues/Tailgate-
Nancy reported that this Friday is tailgate taco day.  People are needed to sign up for making brownies/rice krispy treats and cooking taco meat.  There is one more tailgate to go so possibly we might get pizza hut pizza for that night.

Raffles at Concerts-
Sharyn reported that she has several items ready for next week.  She has some inquiries out for gift certificates.  The concert on Wednesday is at 7pm and she would like some parents to come and help sell raffle tickets at 6:15pm.  A table will be needed for the items along with a cash box. If you have a donation, contact Sharyn or go to the website.    

Fruit Sales-
Becky reported that we cannot get prices on the fruit until November 1st.  There were questions about whether the orchestra will be selling fruit or not too.  Becky will contact Mary Decker with the Redmond Reporter to see if she will put something in the paper about the upcoming fruit sale to let the community know. Delivery of the fruit needs to be January 24th or 31st.  Becky will contact possible vendors and keep us informed.

Uniforms-
We are in good shape with the uniforms.  Andy commented on the caps that some of the bands had at band day and thought it looked good with a uniform look.  This is a possible idea for next year for pep band.

Website
There is a lot of stuff on the website that needs dumping. Please check your section and see what needs to be revised.  If you are having trouble logging on, e-mail Stephen.

Student Fund Raiser Ideas
Car wash- current tickets run out October 31st.  We can get this fundraiser again if we’d like. Adrienne is asking for someone to take over this fundraiser.
Borders gift-wrap last year had groups of 2-3 students at a time. Paige will approach Ruby’s and Red Robin to see if we could do a fundraiser there. We need to look into the Garlic Jim’s discount cards too because that was a free and clear fundraiser.  We have many scarves that are already paid for that we can sell at the game for $10. We have license plate frames for $5.  Joann will sell them at the game (after Andy get permission).




New Business
October 28th is the jazz festival.  He is asking the boosters to provide lunch for 5 at noon at RHS.  He would like sandwiches/chips/fruit/cookie and a drink.
Spencer Klause created two stand carts as part of his Eagle Scout project for the band room.  Andy is requesting $200 from the band boosters to help pay for the materials used to create them. Andy had previously paid $100 of the $200 to this student.  A motion was made that we support this project.  It was seconded and approved.  Pageen wrote out checks at the meeting to take care of this right then.

Spring band trip is between the April and May dates.  Heritage Band Festival is in Vancouver Canada April 23-26th. May 21-24 is the Westminster Parade.   April the jazz band could play at a festival. The cost for students will be in the $350-$400 range. Students will need to have a passport

A motion was made to adjourn, and it was seconded.  The next meeting is 11/18 due to Veteran’s Day.

.
Solo Ensemble-Redmond is not hosting this year. Redmond is hosting the jazz festival on 10/28.  Band and choirs from LWSD and Northshore will attend.  Band boosters have provided coffee and donuts for judges and lunch for directors.
    
The meeting was adjourned at 8:20.

Meeting was held at RHS band room and was called to order at 7:00p.m. by Adrienne Sabo.

 

Attendees:  Andy Robertson, Lori Rakonza, Stephen Rakonza, Quin Adler, Kelly Rau, Diana Kimball, Frankie Casto, Diane Durant, Mini Dhiman, Joanie Chinn, Sharyn Portelance, Nancy Lytle, Cathy Diez, Vivian Li, Chris Li, Pegeen Nelson, Adrienne Sabo, Julie Turner, Cathy McCreary and Becky Munsell.

 

Welcome, Introductions and Announcements -

Adrienne welcomed all and thanked then for coming. Each person introduced their selves and said who their band student was and what instrument they played.

 

Secretary’s report -

There were no minutes taken at the end of the year party in June. Adrienne went over the procedure for reporting out.

 

Treasurers Report-

Lori reported that she was turning the books over to Pegeen who she has been working with on the current budget. 

 

Band Directors Report-

Andy reported that it has been a great start to the new year.  Many students came to the before school pep band practices and most of the others e-mailed him about what was preventing them from being there. The students will be electing band reps to form the band council in order to assist Quin this year.  Jazz band tryouts are going on now. Band numbers are up this year over the past couple of years.

 

Band President Report

Quin reported that the year is starting off well.  The students were excited to be at the first game.  They are looking forward to the Husky Band Day and the Quest Field performance. Quin reported concern over students involved in cross country competition getting to Quest Field.

 

Committee Reports:

Concert Programs-

Paige could not be present tonight so Adrienne explained that we sell adds for the concert programs.  This money funds the scholarship program.  She asked that Band Boosters please contact businesses in our area and solicit add sales. The forms are on the website for donations.  If you have questions or have a donor you can e-mail Paige at paige.norman@verizon.net . 

 

Pep Band Barbecues/Tailgate- Nancy reported that the back to school barbecue went very well.  There was a great turn out.  Andy commented on the great job Quin did with the students and the get to know you games. There was a lot of discussion about the Quest Field Event and whether or not the boosters would provide food for the students.  Adrienne said they had talked about doing a tailgate or having it catered.  Another possibility was bringing bagels and cream cheese or just having the students buy food at the concession stand.  Andy asked Quin to poll the students on what they would prefer.  There was concern expressed over a dollar amount to spend on this. After much discussion, Julie made a motion to align with what had been done a couple years ago by making  turkey and bagels.  Lori seconded it.  A vote was taken and all were in favor.

The next tailgate is October 3^rd.  This will be a pasta feed with Caesar salad and brownies and rice krispy treats. Four volunteers were asked to heat the sauce at home and bring it in a crock-pot to the game.

 

Raffles at Concerts-

Sharyn reported that there are raffles of three items before each concert to raise money for the Band Boosters general fund.  Last year we raised $806 over four concerts.  Please ask businesses for donations.  If you have a donation, contact Sharyn or go to the website.   

 

Scholarships-

Julie reported that scholarships are given out to seniors in the spring based on an essay they write.  The essay covers how involved they were in band, community and school.  They must have been in band all three years. Last year there was seven or eight applicants, they are hoping for more this year.  Julie is going to talk to the students soon about scholarships and the procedure to apply.

 

Fruit Sales-

Becky reported that the fruit pre-sales start the day after the December concert.  The sale consists of premium oranges and grapefruit. The cost for the fruit varies each year.  Becky will contact possible vendors and keep us informed.

 

Cell Phone Recycling Program-

Adrienne reported that there is a box in the band room to bring in cell phones for recycling.  This is an easy fundraiser that brought in $135.00 last year.  The only expense is shipping.

 

Uniforms-

Wendi Rice was not here.  Andy reported that Wendi had had come in back in August and organized all the uniforms.

 

Website

Stephen reported that there are currently lots of pages that could use some attention. He is requesting that board members and committee chairs review their information and see what needs to be changed.  If you’d like to change things yourself, e-mail Stephen and he will give you administrator rights for your page so you can access it.  If you’d prefer, e-mail him with the changes and he will update it for you.

 

New Fund Raiser Ideas

Car wash- current tickets run out October 31^st.  We can get this fundraiser again if we’d like.

Other fundraisers last year include Garlic Jim’s, Borders Gift Wrap and school food service.

 

Old Business

Turn in yellow forms to Andy if they weren’t turned in already.

Questions were asked about why they band sits so far away in the stands.  Andy said it was because they were so loud the people in the box could not hear anything else. Quin reported that the band likes where they are currently sitting.

 

New Business

Chaperones for Husky Band Day and Quest Field are needed-approx 10 for each event.  E-mail Andy, first come first served to participate in this.  He will send out an e-mail out looking for chaperones soon, so don’t delay. Husky Band Day is very long.  Admission is free.

A question was asked if friends and family could buy tickets to the Husky event and Andy will look into it.

Overnight trip this year-Andy is considering the Heritage Band Festival in Vancouver BC which is April 21-23 or May 22-25. There is a parade where they could march.  A second possibility is Portland.

Solo Ensemble-Redmond is not hosting this year. Redmond is hosting the jazz festival on 10/28.  Band and choirs from LWSD and Northshore will attend.  Band boosters have provided coffee and donuts for judges and lunch for directors.

                                                                                            

The meeting was adjourned at 8:20.